CONFERENCE ROOM 4 25 PEOPLE 3500/- 4130/-
CONFERENCE ROOM 1 35 PEOPLE 4500/- 5310/-
CONFERENCE ROOM 2 45 PEOPLE 5000/- 5900/-
CONFERENCE ROOM 3 60 PEOPLE 8000/- 9400/-


Less than 15 day’s from the date of program. Refund after deducting 10% administrative charges. Refund after deducting 10% administrative charges.
Less than 1 week from the date of program. Refund after deducting 20% administrative charges. Refund after deducting 20% administrative charges.
Less than 48 hours from the date of program. No Refund No Refund


Terms & Conditions:

  1. Booking is done on first come first serve basis. For booking a written application or an email to be submitted in YWCA of Delhi mentioning the dates, timing and purpose of the booking on the letter head of the company. A copy of the same letter has to be submitted to the SHO parliament street police station and also has to be forwarded to YWCA of Delhi office before the program (ONLY FOR THE CONSTANTIA HALL BOOKING). All documents have to be submitted before the booked function date.
  2. Reservations will be confirmed on receipt of letters/e-mails and on advance payment of 100% of the tariff charges.
  3. PA system is included in Constantia Hall booking charges (One stand mike, one cordless mike with sound system).
  4. Conferences of political and religious nature are not permitted.
  5. Decorations, posters etc. are not permitted elsewhere outside the premises of the YWCA. Banners/Backdrops should be on stands or in hanging position only.
  6. Registration table for registration of delegates for the meeting rooms is permitted in the pre-function areas.
  7. Security Deposit of Rs. 5000/- as advance which will be refundable.
  8. Sponsors of the programme will be responsible for any damage caused to the building, furniture, and equipment by their agents, performers or members of the audience.
  9. If a party is unable to use the booking venues due to failure of electricity or on account of riot, fire, earthquake or an act of war, the YWCA will not be liable for any loss suffered by the booking party.
  10. Booking parties are requested to take care of conference material/technical equipment/personal belongings, as the YWCA is not responsible for any loss of items.
  11. Conference facilities can be used between 9.00 am to 8.00 pm only.
  12. The timings are from 9:00 am to 5:00 pm or 10:00 am to 6:00pm. In case time exceeds an additional charges of Rs.600/- per hour will be charged for Conference room subject to a maximum of 2 hours (up to 2000hrs) and Rs.1300/- per hour will be charged for Constantia hall subject to a maximum of 3 hours (up to 2100hrs) only. No half day charges for conference room.
  13. In view of the prevailing security environment, organizers of the programme are to nominate designated representatives for identifying delegates and guests to ensure that only invited persons are allowed to attend the programme. At the time of Booking, the details of the representative have to be informed.
  14. Direct Telecast of the Conference/Programme is not permitted.
  15. Reservation of catering requirements has to be informed in advance at the time of booking the venue with the number of persons guaranteed.
  16. Outside catering or bringing in food and beverage items from outside are not permitted.
  17. Eatables, cold drinks shall not be brought into any meeting venues.
  18. Smoking is prohibited in the meeting venues.
  19. Shouting slogans or singing any religion based song in the premises is not permitted.
  20. Booking parties are requested to strictly adhere to the time slot for which bookings have been made; and vacate the venues on time.
  21. Booking parties must ensure that banners/backdrops are removed immediately after their meetings conclude and not leave it behind at the venue.
  22. Live band, live musical programme, marriage ceremony or rituals of any kind are not permitted.
  23. Nails, double sided tapes or scotch tapes are not allowed to be used on the Conference Rooms walls.
  24. Booking Parties are requested to make sure that the participants/delegates are confined to the venues booked for them for meeting/catering arrangements.
  25. Booking parties are requested to avoid making noise outside the meeting venues.
  26. Any commercial transactions are not permitted within the premises of the Organization.
  27. The seating arrangements in Conference Room No.1 / Conference Room no.2 / Conference Room No.3 will remain unchanged.
  28. Conference Room will be made available only half an hour before the scheduled booking time.
  29. Postponement of dates will be allowed only once, subject to the availability of conference rooms or Constantia hall/ auditorium. After postponement the booking cannot be cancelled and the money will be forfeited.
  30. Extra charges will be taken for Projector with Screen, Extra lights, stage lights @ Rs.2360/-. Per head.
  31. Damage - The hirer will be responsible for the cost of repairing for any damage caused, replacing fixtures or fittings lost or damaged, or for deep clean of the hired area in the event that unnecessary mess is caused. In the event the hirer does not repair and / or replaces and / or makes good of the damages caused, to the satisfaction of YWCA, YWCA shall have the right to apply the entire security deposit amount or part thereof for carrying out the repairs / replacements as may be required. In case the cost of damages caused is more than the security deposit amount, then YWCA shall also have the right to claim the additional expenses on this account from the hirer.
  32. Conduct - The hirer will be responsible for the proper conduct of persons using the conference room in question.
  33. Loss of property - YWCA does not accept responsibility or liability for any damage or loss of property of things that are placed and left upon the premises whilst the conference room is hired.
  34. Indemnity - The hirer shall indemnify YWCA and its officers / employees against all claims, demands, actions or proceedings in respect of the default or injury caused by or to any person which shall occur whilst the person is in or upon conference room premises or arise from an accident whilst at the premises, or in respect of any loss or damage suffered or sustained by any person.


Refund of advance may be made under the following conditions:-

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